Internal Communication
Team Chat
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Mattermost
Self-hosted & Free
Full control, no monthly fees, private data.
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Slack / Microsoft Teams
$10-$20+ per user/month
Data stored on third-party servers.
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Phone Systems
PBX & VoIP
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FreePBX / Asterisk
Wicked Cheap
Enterprise-grade features for the cost of SIP trunks.
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RingCentral / 8x8
$20-$30 per user/month
Expensive per-seat licensing.
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Document Editing
Office Suite
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LibreOffice
Self-hosted & Free
Full-featured office suite — word processing, spreadsheets, presentations — at zero cost.
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Microsoft 365
$12.50 per user/month
Per-seat subscription for basic document editing.
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Document Signatures
E-Signatures
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Docuseal
Self-hosted & Free
Open-source e-signatures with full control of your documents.
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DocuSign
$45 per user/month
Business Pro plan required for advanced features.
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Accounting
Bookkeeping
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Akaunting
Laravel-based & Open Source
One-time setup cost. No recurring SaaS fee.
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QuickBooks / Xero
$30-$100+/month
Escalating costs as you add users/features.
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File Storage
Collaboration
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Nextcloud
Self-hosted Dropbox Alternative
Your data, your server. No per-user limits.
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Dropbox / Google Drive
$10-$20/month for storage
Pay for every GB over the limit.
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Remote Support
Tech Assistance
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Rust Desk
Free enterprise-grade remote desktop
No license fees, no port forwarding.
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TeamViewer / AnyDesk
Commercial Licenses Required
Costly licenses for business use.
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On-Prem AI
AI Coding
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vLLM + Qwen
One-time hardware cost
Self-hosted models via vLLM — full control, no per-token charges, data never leaves the machine.
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Claude Code
Monthly subscription
Per-seat fee with usage-based pricing on sensitive code.
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Support Center
Ticket handling
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Flectra
Self-hosted & Free
Open-source ERP/CRM with everything you need to run your business.
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SAP Business One
$56/user/month
Small and midsized business focused with a high cost of entry.
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VCS Tooling
Version Control
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Gitea
Self-hosted & Free
Open-source Git hosting. All core features included — PRs, CI, code review, wikis, packages.
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GitHub Team / Enterprise
$4–$21/user/month
Enterprise SOC reports and SCIM aren't things we need.
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Virtualization
Hypervisor
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Proxmox
Self-hosted & Free
Full virtualization platform at zero cost — KVM and LXC containers, clustering, live migration, and more.
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VMware / Hyper-V
$200-$1,000+ per license
Expensive per-core licensing with feature lock-gates.
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Operating Systems
Workstation/Server
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Linux (Rocky/Ubuntu)
Zero Licensing Costs
Free updates, free security patches.
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Microsoft Windows
$100-$1,000+ per license
Annual updates often require new purchases.
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TOTAL: $0.00/user/month. Just electricity and the initial hardware cost. You will need to pay for SIP trunks or your phone won't work, but I think we paid about $50 all year in 2025. |
TOTAL: Easily $350/user/month. Licenses on top of licenses on top of licenses... |